Spring Home Show Exhibitor Sign-Up

SPRING HOME SHOW SCHEDULE

Spring Home Show Open
- Friday, March 19th - 1:00 to 8:00 PM
- Saturday, March 20th - 10:00 AM to 8:00 PM
- Sunday, March 21st - 10:00 AM to 4:00 PM
Move Out. All booths must be completely dismantled and cleared out.
- Monday, March 22nd - 7:00 AM to 2:00 PM

REGISTRATION INFORMATION

NOTE: Reber-Friel Company will be providing our pipe and drape for the show. The Standard Booth Equipment (8' high, black back drape and 3' high side divider drape, and header sign) is included in your booth rental. Reber-Friel can provide you with additional services, rental of tables, carpets, etc. These services are not included in your booth price. You will be receiving additional information directly from the decorator at a later time.

** Registration is only for exhibitors who have already secured their space for the 2010 Spring Home Show **

Please complete all fields below:

Company:
First Name:
Last Name:
Phone:	Fax:
Address 1:
Address 2:
City:	State: Zip:
Email:	Website:
Booth #(s):

CLASSIFIED CATEGORY LISTING

As an exhibitor, you will be listed in the Guidebook to assist consumers in finding your booth. Listed below are categories to be used as headers for the listings. Please select TWO categories that will best help consumers to locate your booth.

Category 1 Category 2

EXHIBITORS AGREEMENT

NOTE: Insurance Certificates (see Item #13 of the Exhibitor Agreement below for explanation of the wording required on the insurance certificate) must be submitted by FEBRUARY 12, 2010.

March, 19-21, 2010
Franklin & Marshall College 
Alumni Sports & Fitness Center

EXHIBITORS AGREEMENT

THIS AGREEMENT is made as of the date set forth below by and between the BUILDING INDUSTRY ASSOCIATION OF LANCASTER COUNTY ("BIA"), with an office located at 204 Butler Ave. Suite 200, Lancaster, Pennsylvania 17601, and the undersigned "Exhibitor."

BACKGROUND
BIA will be sponsoring and administering a Home Show at the Alumni Sports & Fitness Center at Franklin and Marshall College (F&M) in Lancaster, Pennsylvania on March 19 through March 21, 2010 (the "Home Show"). The Home Show provides Exhibitors the opportunity to display their products and services to the public, and provides the public the opportunity to learn about the building industry and the availability of specific products and services. The Exhibitor desires to participate in the Home Show, and the BIA is willing to permit the Exhibitor to participate, under the terms and conditions hereinafter set forth.

NOW, THEREFORE, in consideration of the mutual promises set forth herein, and intending to be legally bound, the parties hereby agree as follows:

1. Booths. Subject to the terms and conditions set forth herein, the Exhibitor agrees to rent from the BIA, and the BIA agrees to rent to the Exhibitor, the number of booths at the Home Show indicated at the end of this Agreement. Each individual booth shall consist of a space within the exhibit hall of approximately 10 feet by 10 feet. 

2. Rental Fee. The Exhibitor agrees to pay to the BIA the rental fees as provided in the listing of booth prices for each booth the Exhibitor desires to rent from the BIA (the "Rental Fee"). Except as otherwise provided herein, the Rental Fee entitles the Exhibitor to the use of booth space at the Home Show and access to electrical service to run equipment utilizing 250 watts or less, standard booth equipment (8’ high back & 3’ high side divider black drapes) and a standard head sign, but does not include any accessories or other services for the actual booth(s) rented.

3. Selection of Booths. The Exhibitor shall be able to keep his booth location from the previous Spring Show. Exhibitor may lose his booth location if stated deadlines are not met. Relocation cannot and will not be guaranteed but will be accommodated if and when possible. Related entities, including without limitation parent and subsidiary companies, may not share a booth. Each company, partnership, proprietorship or other business entity must have its own booth.

4. Cancellation by Exhibitor. If the BIA receives written notification from the Exhibitor of the Exhibitor's intention to cancel this Agreement, the Exhibitor shall be entitled to a refund of the 50% deposit less a 10% service fee if said written notification is received by the BIA no later than January 1, 2010. There shall be no refund of fees paid after January 1, 2010, and no refund of fees if the Exhibitor fails to occupy the booth rented by the Exhibitor for any part of the Home Show.

5. Cancellation by the BIA. The BIA may cancel or postpone the Home Show in its sole discretion by written notice to the Exhibitor fifteen (15) days or more before the date the Home Show is scheduled to begin. In the event the Home Show is canceled or postponed, the BIA's liability to the Exhibitor shall be limited to a refund of the Rental Fee paid by the Exhibitor.

6. Termination/Ejectment. The BIA reserves the right, to be exercised in its sole discretion, to terminate this Agreement at any time prior to the Home Show or to eject the Exhibitor from the Home Show, with or without cause given. In the event the BIA terminates this Agreement prior to the Home Show, the BIA shall refund the Rental Fee to the Exhibitor. In the event the BIA ejects the Exhibitor from the Home Show, the BIA shall refund a pro rata portion of the Rental Fee based on the number of days the Exhibitor exhibited at the show. Notwithstanding anything else contained herein, the Exhibitor shall not be entitled to any refund of the Rental Fee whatsoever if this Agreement is terminated by the BIA or if the Exhibitor is ejected from the Home Show for violation of any term or condition of this Agreement.

7. Retail Sales. The Exhibitor is permitted to enter into contracts and accept deposits thereon from persons attending the Home Show. Under no circumstances, however, shall the Exhibitor sell products or services to be delivered at the Home Show.

8. Damage to Property of Third Parties. The Exhibitor shall be liable for any and all damage caused by the Exhibitor, its agents or employees to any property of F & M, including without limitation buildings, floors, walls, columns, ceilings, lighting fixtures, sidewalks, doors and windows. The Exhibitor shall also be liable for any and all damage caused by the Exhibitor, its agents or employees to any property of any other third party, including without limitation property of other Exhibitors. Exhibitor shall pay particular attention to and abide by all aspects of F&M’s Floor Policy. 

9. Indemnification. The Exhibitor shall indemnify and hold harmless the BIA from and against any and all claims, liabilities, losses, costs, damages, expenses, including reasonable attorneys' fees, obligations or charges of any kind whatsoever made against or suffered by the BIA in any way connected with or relating to the Exhibitor's participation in the Home Show, unless caused by the BIA's own gross negligence or willful misconduct.

10. Limitation on Liability and Damages. The Exhibitor hereby expressly waives any claim for damages, including without limitation advertising costs incurred and consequential or incidental damages, as a result of the exercise by the BIA of any of its rights under this Agreement. The Exhibitor expressly agrees that the BIA shall not be liable for any loss or damage to any of the Exhibitor's merchandise, display materials or other personal property or for personal injury to the Exhibitor, its agents or employees resulting from the actions or failure to act of a third party, unless such action or failure to act results from the gross negligence or willful misconduct of the BIA or its employees.

11. Force Majeure. The BIA shall not be responsible for any cancellation or postponement of the Home Show resulting from fire, flood, insurrections, labor disputes, breakdown of equipment, acts of God, government statute, regulation or licensing requirement or any other cause beyond the control of the BIA. In such event, the BIA's only obligation shall be to refund the Rental Fee to the Exhibitor.

12. Assignment by Exhibitor Prohibited. The Exhibitor shall not assign, sublease or otherwise transfer any of its rights and responsibilities under this Agreement without the express prior written consent of the BIA.

13. Insurance. The Exhibitor, at Exhibitor's expense, shall obtain and maintain in effect a commercial general liability insurance policy, written on an occurrence basis, that provides coverage against claims for personal injury, death or property damage occurring on the premises of the Home Show, including without limitation the building and parking lots. Such policy shall afford protection with a limit of not less than One Million Dollars ($1,000,000) combined single limit with respect to bodily injury, personal injury, or damage to property in any one occurrence. The Exhibitor shall list the BIA and F&M as additional insureds on such policy and shall deliver to the BIA at least thirty (30) days prior to the Home Show an original or duplicate original policy or certificate of insurance evidencing said coverage. Failure by the Exhibitor to comply with the provisions of this section shall result in the termination of this Agreement upon written notification to the Exhibitor by the BIA and, should such termination occur, the Exhibitor shall not be entitled to a refund of any part of the Rental Fee.

HOME SHOW RULES
14. Home Show Rules. The following rules shall apply to this Home Show.

A. Display Content. The exhibitor shall install an attractive and educational display of its products and services. Under no circumstances shall an exhibitor display any goods other than those manufactured or sold by the exhibitor in its regular course of business, provided, however, that an exhibitor may use products from another entity to enhance the aesthetic appeal of its display and may recognize the other entity with a sign no larger than eighty (80) square inches. Upon request by the BIA, the exhibitor agrees to provide the BIA with a complete list of products, including serial numbers that the exhibitor intends to display. The BIA reserves the right, in its sole discretion, to reject for any reason any display material used by an exhibitor and to require an exhibitor to remove the same from the exhibitor's booth.

Display Requirements.
(a) The exhibitor's display shall be built within the designated area of the booth(s) rented.
(b) The display must not obstruct the view of other exhibits or signage, or disrupt the general harmony of the show.
(c) Pipe & drape will be included with booth rental (8’ back drape & 3’ side drapes). Back wall of booth may not be more than 12 feet high. Draperies will be black in color. 
(d) All displays and signage shall face towards the open aisle of the exhibitor's booth, and shall not face in any other direction.
(e) If any booth or combination of booths and/or display(s) requires a canopy or roof in excess of 400 square feet, it may be deemed a fire hazard by the Fire Marshall for the City of Lancaster. The exhibitor shall obtain a permit from the City of Lancaster in advance of the show and shall display the permit during set up. Additional fire safety requirements may be enforced at the discretion of Franklin and Marshall College, and the Fire Marshall for the City of Lancaster.
(f) All aisles shall be kept clear.
(g) All exhibits, interviews, demonstrations, distribution of literature and other activity must be conducted within the exhibitor's booth. Under no circumstances shall the exhibitor conduct any activity in any aisle.
(h) The booth must meet all conditions necessary to satisfactorily pass any inspection by the Fire Marshall.
(i) No open flames are permitted as part of any display unless the exhibitor receives the written consent of the BIA prior to the Show.
(j) The driving of nails or screws or the use of any other method to attach materials to building walls, floors or railings is prohibited.
(k) The exhibitor shall not allow any article to be brought into the show, or any act to be taken on the premises that will result in any damage to any part of the building. In addition, the exhibitor, its agents and employees shall take such affirmative action as is reasonable and necessary to protect the premises from damage, including without limitation the floors and walls and abide by F&M’s Floor Policy. Without limiting the generality of the foregoing, the exhibitor shall protect the floors and walls of the building against stains, marks or discoloration by the use of water-tight pans, shields, baffles or such other materials and devices as are reasonable and appropriate. Exhibitors shall comply with all rules, procedures and directions issued by Franklin and Marshall College or F&M personnel.
(l) All television, video, radio, and other equipment and musical instruments used to produce sound or vibration must be kept to such a level so as not to disturb neighboring exhibits. No microphones or other sound-amplifying equipment is permitted to demonstrate or explain products or services.
(m) No popcorn, balloons, food, bumper stickers, or drink may be distributed, with or without charge from any booth, with the exception of those vendors specifically contracted by the BIA to provide food products.
(n)No liquor or other intoxicating beverages are permitted on the premises at any time.
(o)Gambling is not permitted on the premises at any time.
(p)No explosives or highly flammable materials are permitted.
(q)No smoking permitted in the Sports & Fitness Complex in accordance with F&M’s smoking policy.
(r)No lawn chairs or uncovered card tables are permitted.

C. BIA Furnished Services. The BIA shall furnish janitorial services in the aisles and general lighting, subject to the limitations of the facility.

D. Display Set Up and Removal. 

(a) The exhibitor will be advised of its move-in time and specific times will be designated for vehicle unloading. All exhibitors must abide by the schedule established by BIA unless they make other prior arrangements with BIA.
(b)The move-in schedule is dependent on, and subject to change as a result of weather conditions.
(c)All move-in work must be completed no later than 8:00 PM on March 18, 2010. 
(d)No part of any display may be removed from the premises before 4:00 PM on March 21, 2010.
(e)All materials must be removed and the booth restored to its original condition by 2:00 PM March 22, 2010.
(f) Exhibitors shall not park any vehicles to be used in the removal of a display in the parking lot used by the general public until after the close of the final day of the show.
Material or equipment that because of weight could cause damage to the floors shall not be dragged, skidded or rolled over the floors. Any such material or equipment shall be carried or moved on wheels and such other precautions as are reasonable and necessary shall be taken by the exhibitor. Exhibitors shall comply with all rules, procedures and directions issued by F&M or F&M personnel.

E. Electrical Service. 

(a) Regular 250 electrical service is included in the cost of the booth rental fee. Additional or special electrical needs will be at the exhibitor's expense to the extent that these electrical needs can be reasonably accommodated and shall be ordered on the forms provided by the BIA and F&M.
(b)An exhibitor must cooperate with adjacent exhibitors concerning the use of outlets.
(c)The use of compressors or generators is prohibited.
(d)Only industrial strength electrical cords will be permitted, exhibitor shall provide their own.

F. Exhibitor Passes. Each exhibitor will receive exhibitor passes for each person who will be staffing the booth. These passes will be used to gain entrance into the Show. 

G. Water. 
(a) Water for spas and other uses is available, but large quantities may require special arrangements with Franklin and Marshall College ("F & M") and a charge may be imposed by F & M for such use. Exhibitors with special water needs should contact the BIA and include their needs on the Special Needs Form.

(b) Any hoses or other devices used to transport water to a display shall not be placed on, or moved across the floor of the premises during set up or tear down. Arrangements must be made with the BIA for the use of hoses or other devices at a time convenient to, and under the direction of, personnel of F & M or the BIA.

H. Landscape Designs. All landscaped designs must have a border of a minimum of six (6) inches in height. A vapor barrier (waterproof material such as plastic tarp), must be supplied by all exhibitors under the entire exhibit.

I. Show Hours. The exhibitor agrees to have its booth staffed at all times during the designated hours of the show. Entry during non-show hours is strictly prohibited.

J. Disputes. All disputes among exhibitors arising from any cause whatsoever shall be adjudicated by a Dispute Committee established by the BIA. The Dispute Committee's decision shall be final.

K. Additional Rules. The BIA reserves the right to adopt from time to time such further rules as shall be reasonably necessary for the convenience and safety of all exhibitors and any such rules shall have the same force and effect as the rules set forth herein.

15. Entire Agreement. This Agreement embodies the entire understanding of the parties hereto with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, representations, conditions or undertakings. This Agreement may be amended only by a later written agreement, signed by both parties.



IN WITNESS WHEREOF, the parties have duly executed this Agreement as of the date set forth below.

I have read, understand and agree to the terms and conditions listed above.

EXHIBITOR SPECIAL NEEDS

To ensure that your exhibit needs are met, it is important that you communicate with us any special needs, including electric, water, etc. that you may have. If you don't mark that you need electric, F&M will NOT drop the line. Filling out the information below will give you the opportunity to state these needs. It will assist the committee in setting up 'move-in' schedules prior to the show.

F&M's floor policy will be strictly enforced. Please review thoroughly and construct your booth according to how you will be able to move in. NO vehicles will be permitted in exhibit hall.

Franklin & Marshall College Alumni Sports and Fitness Center Floor Policy

1.  No motor vehicles, electric carts, tow motors or otherwise motorized equipment shall be allowed on the floor without prior approval of the facility management.  If a vehicle with rubber tires is permitted to be used on the floor, great care should be taken not to turn sharply causing tire marks.  Should a vehicle be positioned on the floor, care should be taken to spread the weight-load and plastic should be laid to catch any leaking fluids.

2.  Post and drape may be used but there should be no direct contact between pipe or conduit and the floor.  All booths shall use carpet to protect the floor.  The support plates should not be dragged across the floor surface and should be placed on top of foam core pieces supplied by Reber-Friel Company (Decorator).

3.  No chair legs or table legs should be placed directly onto the floor surface without protective ends. Chairs and tables should be picked up to be moved and not be dragged across the surface.  All exhibitors are required to carpet their entire booth.

4.  Handcarts or dollies may be used to load equipment provided they have free rolling/turning rubber wheels.  Everything must be carried or wheeled from entrance to final location on the floor.  No dragging allowed.

5.  Care should be taken at load-in entrances to protect the floor.  Walk-off mats or other protective measures will be put in place at these locations by the facility management.

6.  Care must be taken not to drop anything from a height (e.g. dropping a table edge from a truck bed) onto the floor that is likely to seriously mark or puncture the surface.

7.  Any spills or oil, water, battery acid, or any other substance should be reported immediately to facility management.  Users should not attempt to clean up themselves.

8.  No liquid chorine may be used.  Only calcium hypo chlorite-(ca(ocl)) - (granular chlorine) may be used.  While in use in the facility, this substance must be kept dry and away from contact with organic materials.  This and other chemicals must NOT be stored in the building.  Any chemicals used in the facility must be registered with and approved by the facility management.  Manufacturer Safety Data Sheets (M.S.D.S.) must be supplied to the facility management at the time of registration.

9.  Masking tape may be used to mark booth locations but must be removed as soon as it has served its purpose. All such masking tape must be removed before the start of the Show.  Duct tape may not be used on the floor surface.  Specialty tape may be used to tape down carpet edges or other items that need secured to the floor.  The facility management will provide this tape at cost.  No tape may be used on the floor other than that provided or approved by the facility management.  No glues or adhesives may be used.

10.  Any exhibit or structure that is placing considerable weight on the floor should be placed on 1/4" masonite or some other protective, load-spreading material (provided by the user and approved by the facility management).  Examples of displays requiring this are spas, stages with considerable speaker load, etc.

11.  Users must not allow any cleaning substance, furniture polish etc. to come into contact with the floor.

IF THERE IS ANY QUESTION ABOUT HOW TO HANDLE A PARTICULAR FLOOR RELATED SITUATION, CONSULT FACILITY MANAGEMENT.  A FEE WILL BE CHARGED AGAINST ANYONE CAUSING DAMAGE TO THE FLOOR.

NOTE:	F&;M has agreed to cover the Sports &; Fitness Center floor with a vinyl material.  This DOES NOT exempt any exhibitor from the requirement that carpet is required under ALL booths.


LISTED BELOW ARE BUILDING REGULATIONS THAT WILL BE ENFORCED DURING EXHIBITS, SHOWS AND OTHER USES OF THE BUILDING.


1.	Decorations, signs, banner, etc. may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, walls, railings, doors (including the exterior side), painted surfaces or columns unless approved by the Alumni Sports &; Fitness Center Management. 

2.	No painting of signs, displays or other objects is permitted in the building.

3.	No holes may be drilled, punched or cored in the building.

4.	No adhesive backed (stick-on) decals or similar items (except name tags) may be distributed in the building.

5.	No glitter is permitted in the facility.

6.	No sample food and/or beverage products may be prepared or distributed except by separate contract with the College.

7.	Helium balloons may not be distributed in the facility. Balloons must be approved in advance for permanent attachment to your display. The exhibitor will be charged for the cost to remove balloons at the end of the event. 

8.	Parking in loading dock and service drives, except for loading and unloading is prohibited. Violators will be towed at their own expense and risk. Please observe fire lane restrictions.

I have read, understand and agree to the terms and conditions listed above.

1. Docking/ Moving In. Please indicate the type of unloading door you will require upon move-in:

Check the one that applies:
Unload at 3' dock (10' high 10' wide)
Unload through standard double doors only (7' high 6' wide)
Unload at ground level dock (Overhead door 10' high 10'wide)

We will do our best to accommodate your preferences regarding move-in days and times; however, the BIA must make the determination based on your booth location, the special needs you have listed, and any unloading equipment that you may require.

Best day for move in:

Wednesday 3/17/10 MORNING
Wednesday 3/17/10 AFTERNOON
Thursday 3/18/10 MORNING
Thursday 3/18/10 AFTERNOON

***PLEASE NOTE***

All vehicles parked in fire lanes MUST have a driver in the vehicle at all times. Please consider this when scheduling your move-in crew.

2. Booth Move-in. We encourage you to use your own dolly to move in your booth/materials.

Will you need help from F&M, such as a forklift, to move in items? Yes No

If YES, please explain what you will be moving and how you will need to transport:

What type of truck will you be using to unload your exhibit?

Approximately how much time will you need to unload your materials/display?

3. Suppliers. Will you have additional suppliers to assist in move-in (i.e. mulch deliveries, furniture deliveries, etc.)?

Yes No

Please list:

4. Water Needs. Will your exhibit require water?

Yes No

NOTE: All pools, spas, etc. cannot be filled until after 9:00 PM on set-up day or until all booths have been set up. BIA encourages you to bring your own water in tanker trucks.

If yes, indicate for what purpose the water will be used:

5. Booth Cleaning. Do you want your booth vacuumed each night for an additional fee?

Yes No

6. Electrical Needs. Will you require electricity at your booth(s)?

NOTE: Electrical needs (even standard) must be marked to be provided electric in your booth. Electricity will not be provided if it is not requested. 10 amps available. There will be a charge (no more than $100) for additional electricity. Spas are required to provide their own 100' cord and ground fault interrupter.

Yes, standard 10 amps No electric needed

If YES, please list additional electric needs?

7. Chemicals. Please list any chemicals you expect to use in the facility

NOTE: These must be registered and approved by F&M.

8. Special Needs: Are there any special needs you may require not addressed above?

Please describe:

2010 SPRING HOME SHOW GUIDEBOOK ADVERTISING

For information on advertising in the Spring Home Show Guidebook please contact Sue Killian at Clipper Magazine, (717) 509-9355 or email: sue.killian@clippermagazine.com.

RAILING BANNER SPACE FOR SALE

Franklin & Marshall's Sports & Fitness Center features hundreds of feet of railing on the upper level along the jogging track that overlooks the exhibit hall. The BIA has utilized this space for the Sponsor's banner and several information banners. Spring Home Show exhibitors can also rent space to hang banners from their company for $150 per banner. This is an additional advertising opportunity!

NOTE: Company provides banner no larger than 32 sq. ft. (max width is 8' and max height is 6') vinyl or nylon material only. Banner must have grommets for hanging. The committee must approve content and size of banner. Banner must be available to hang on the day of Show setup. Committee will hang the banners based on the number of banners purchased and will take into consideration booth locations.

YES, I am interested in purchasing railing banner space(s) at the Spring Home Show at $150 per banner.

HOT LINK YOUR WEBSITE

The BIA is offering another benefit to being an exhibitor in the 2010 Spring Home Show! If you have paid to have your website 'hot linked' to the BIA website you will have it automatically hot linked on the Spring Home Show website for FREE!

If you have not paid the $59.00 annual fee to have your website hot linked on the BIA website, now is the time to do it and it will also be hot linked on the Spring Home Show website.

TERMS: 'Hot-Link' will be activated when full payment of connection fee is received. The connection is good for 12 months. Your company will be billed on a 12 month anniversary basis thereafter for 'Hot-Link' service, and failure to pay will result in disconnection of 'Hot-Link.' This is a benefit for BIA members only. Any lapse in BIA membership results in removal of company listing, including 'Hot Link' even if the 12 month period has not expired, and no refund for 'Hot Link' will be issued.

YES, Link me up for the $59.00 fee. I have read and fully understand the terms as listed above and will remit payment.
[Click to Download Hot Link Form]
I have already linked up to the BIA website. Please add me to the SHS website.

EXHIBITOR COUPONS - MAXIMIZE YOUR SHOW EXPERIENCE!

How do you let your current and potential customers know that you'll be at the Spring Home Show? Here's an easy way! The BIA is offering each 2010 Spring Home Show Exhibitor complimentary tickets (for valued customers, friends, neighbors) as well “Buy One Get One Admission Free” coupons for your distribution! Maximize your show experience—make sure your current and future customers know where to find you at the 2010 Spring Home Show!

Include them in invoices and statements.
Include them in mailings.
Give them to your sales team to hand out at your store, job site, model homes, etc.
Do a mailing to or visit 'special clients' and give them tickets or coupons as a 'thank you' for past business.
Have a secondary business? Promote it at the show.

Yes, I want to order my FREE complimentary tickets and Buy One Get One coupons.
(They will be distributed in January).